Pilot
Free-text email, bearings and belts
A maintenance buyer asks for known parts in German prose. This is a typical illustrative workflow, not a measured frequency in DE/AT wholesalers.
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Pilot discovery · We are validating the workflow, not offering a finished system.
Multi-line RFQs in. Reviewable quotes out.
QuotBridge is a proposed workflow for turning emailed bearing, belt and power-transmission enquiries into draft quotations from your own catalogue and price list — every line checked by your team before it goes out.
Concrete requests. Inspectable drafts.
CasesSynthetic sample data and interface mockups. Pilot describes proposed scope, not production software.
Pilot
Excel part list from maintenance
A synthetic 30-line maintenance workbook mixes manufacturer references, Stk, metres and sets. No prevalence claim is made.
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Pilot
An ERP-style PDF Anfrage
Purchasing can forward an ERP-generated request. This 40-line synthetic form illustrates a SAP-style document layout; it is not SAP output. ME51N is a purchase-requisition transaction, not an RFQ PDF standard.
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Pilot
Your catalogue and prices in
The wholesaler supplies authorised catalogue and contract exports. Manufacturer product data alone cannot establish the buyer’s net price. All numbers here are fictional.
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Pilot
Quote out, into your systems
Inside sales reviews one seller template and prepares files for the existing workflow. These are synthetic output illustrations, not evidence of a live ERP integration.
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Formats & standards
What we read, how references are preserved, and which integrations need separate validation. Sources checked 26 October 2026; no installed-base ranking is claimed.
The work between an enquiry and a quotation
The references are in an email. The catalogue is in Excel. Prices sit in a separate export. Your inside-sales team carries the context between them — and checks it again in the final PDF.
- Incoming email
- Excel catalogue
- Manual matching
- Price calculation
- PDF quotation
A proposed workflow, with your team in control
Receive an RFQ
Start with an email or a manually uploaded PDF or spreadsheet. Keep the source beside the extracted lines.
Match your catalogue
Find known references and approved aliases. Put missing or ambiguous variants in a review queue.
Apply your prices
Look up approved prices from your export. Check units, quantities and validity; never ask a model to invent a price.
Review and export
Your team checks every line and the commercial terms. Export the approved draft for sending through your existing systems.
Product preview
Illustrative product preview — not a live systemSynthetic German enquiry, fictional catalogue and sample prices. This example runs entirely in your browser; no RFQ is uploaded or processed by AI.
Sample RFQ email
SAMPLE / MUSTERDATEN — fiktives Unternehmen Von: einkauf@muster-instandhaltung.example Betreff: Anfrage MI-2026-1042 · Lager und Riemen Guten Tag, bitte bieten Sie uns folgende Positionen an: 20 Stk. 6205 2RS, herstellerneutral 5 Stk. SPZ 1250, Ld 1250 mm 2 Stk. Spannrolle für Riemenantrieb (Typ noch offen) Bitte nennen Sie Lieferzeit und Zahlungsbedingungen. Lieferadresse: Muster Instandhaltung GmbH, Musterstraße 1, 00000 Musterort. Gewünschter Termin: 09.11.2026. Keine Ersatztypen ohne Rücksprache. Vielen Dank, Muster Einkauf
Ready to explore the example.
Extracted lines
- 20 Stk.6205-2RS
- 5 Stk.SPZ 1250
- 2 Stk.Spannrolle für Riemenantrieb
Catalogue matches
6205-2RSWB-6205-2RSExact reference
SPZ 1250KR-SPZ-1250Exact reference
Spannrolle für RiemenantriebVariant not specified — confirm diameter and mounting. No match or price approved.Needs review
Prices from your price list
sample-wholesaler-prices.csv + sample-rahmenvertrag.csv · EUR
6205-2RS20 × 4,80 €96,00 €
SPZ 12505 × 7,20 €36,00 €
Spannrolle für Riemenantrieb2 × ——
Draft quotation
QB-EXAMPLE-001Priced lines subtotal, excluding VAT 132,00 €
Incomplete draft — resolve the tensioner line and review all prices and terms before export. No sending is available.
Less re-entry. More visible decisions.
- Keep the source in view
- Trace a draft line back to the original request instead of reconstructing how it got there.
- Keep prices under your control
- Use your catalogue and approved price records. Missing or expired data stays a visible exception.
- Review the difficult lines first
- Make uncertain variants explicit while keeping a final human check on every quotation.
- Test a bounded change
- Compare one repeatable workflow with your current tools before committing to broader integration.
Built around mechanical MRO wholesale
The initial pilot proposal focuses on independent bearing, belt and mechanical power-transmission wholesalers in Germany and Austria. Known part references, multi-line enquiries and existing ERP pricing are the starting point. Engineering selection and automatic substitutes are outside scope.
Also suitable for discussion: electrical component wholesalers with exact-part lists and usable catalogue exports. This is a secondary use case, not a separate product promise.
Fit the workflow around your existing systems
Recommended pilot architecture: a dedicated EU environment per company, with separate application data and backups. Self-hosted installation is available for scoping on request. Application hosting and AI processing are separate decisions.
Your ERP
CSV / XLSX
Dedicated EU environment
Approved model provider
- In the pilot
- Manual intake; catalogue and price import; reviewed PDF and CSV/XLSX export. No live ERP write connection or mailbox access.
- Planned, subject to validation
- Controlled mailbox intake and reusable ERP connectors. No delivery dates committed.
- Custom work
- Self-hosting, additional ERP formats, local inference and bespoke pricing rules require a separate assessment and quote.
A small pilot. A decision based on your data.
Pilot pricing, subject to scope. EUR excluding applicable VAT. Test offers for discovery, not a validated price list.
Four-week pilot
From €2,500 / 4 weeks
One catalogue, one price schema and one output template. Up to five reviewers and 100 RFQs / 2,000 lines. Includes bounded setup, training and evaluation. No monthly fee during the pilot.
Request a pilot conversationContinue if it earns its place
From €500 / month
Company licence, updates, dedicated hosting and bounded support. Up to five users, 300 RFQs / 6,000 lines and two support hours per month. Same-scope setup is reused.
Request a pilot conversationDifferent requirements?
Custom quote
Discuss data readiness, self-hosting or additional integration. Scope and costs are agreed first; no automatic overage charges.
Custom quoteNo automatic conversion after the pilot. Continuing requires your explicit decision. Proposed monthly cancellation with 30 days’ notice, export and scheduled deletion; final terms are agreed before signing. No savings guaranteed.
From first conversation to a measured decision
Discovery conversation
Walk through how you prepare quotes today and where existing tools already help.
Requirements assessment
Check representative enquiries, usable exports, processing permissions and the budget.
Catalogue and workflow setup
Agree one catalogue, price schema, output and benchmark.
Deployment
Prepare the dedicated environment and approve the model-processing route.
Testing and training
Check source lines, price provenance, exceptions and staff review on an agreed sample.
Ongoing support
If you choose to continue, agree updates, support limits and the exit process.
Questions before a pilot
Is QuotBridge available as a finished product?
No. We are holding discovery conversations and proposing a bounded paid pilot. The preview illustrates the intended workflow; it is not production software.
Can it work with our existing ERP?
The proposed pilot uses agreed CSV/XLSX exports and imports. First we check whether your ERP already solves the problem. Live connectors are planned or separately scoped, not included by default.
Do we need to replace our workflow?
No replacement is proposed. Staff retain their existing sending and ERP processes; the pilot tests the intake-to-draft portion against your current approach.
Can we install it on our own servers?
Self-hosting can be scoped on request. Local AI inference is a separate requirement and may need additional hardware and validation.
What happens when a product match is wrong or uncertain?
Uncertain or missing matches go to manual review. Staff confirm references, variants, quantities and units. Similarity alone must never authorize a technical substitute.
Can it process German, French and Polish RFQs?
German and English are the initial pilot languages to validate on your documents. French and Polish support is deferred; the website currently offers English and German.
Do you send quotes automatically?
No. Every quotation requires human review. Staff send approved documents through their existing systems; the pilot has no autonomous sending or ordering.
How are GDPR and AI processing handled?
Before real documents are used, agree processing terms, authorized data, provider, region, retention and any transfer safeguards. A model may receive minimized RFQ text or images. Price tables are excluded from prompts; self-hosted software does not automatically mean local AI.
How much does implementation cost?
The test offer starts at €2,500 for a four-week bounded pilot after data readiness. Ongoing use starts at €500 per company per month if you explicitly choose to continue. Additional work is scoped separately.
Can we request custom features?
Yes, for assessment and a separate quote. We will first check whether a request fits the limited, repeatable workflow. There is no promise to build a general ERP or engineering system.
Is a long-term contract required?
The proposal is a four-week pilot with no automatic conversion. Continuing terms, cancellation, export and deletion are agreed before signing.
Show us how an enquiry becomes a quote.
We are seeking ten discovery conversations with mechanical MRO wholesalers. Tell us about the workflow and the remaining manual work. Please do not submit real RFQs, customer data or confidential price lists here.